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Fleet
Guides for dispatchers, managers, and admins running multi-driver fleets: setup, dispatch, internal orders, POD, billing, and compliance.
24 articles
Articles
Review and process driver join requestsReview and process driver join requests in Maxmove: approve, reject, and track incoming drivers without delaying dispatch readiness or compliance.Assign orders to external driversAssign an internal order to an external driver by mobile number. The driver works in the Maxmove Driver app, in the browser or, if you enable it, in WhatsApp.Create, publish, and assign internal fleet ordersCreate, publish, and assign internal fleet orders in Maxmove: set up delivery jobs and route them to your drivers through dispatch controls.Get access to the Maxmove platformWhich company details, papers and checks a fleet provides to see and accept Maxmove platform orders, and why they depend on your legal form.Set up your fleet control centerSet up your Maxmove fleet control center: configure the workspace, organization roles, and dispatch preferences before scaling daily operations.Dispatch board and driver assignmentsRun daily dispatch from the Maxmove fleet board: manage driver assignments, monitor live execution, and keep availability and routes accurate.Fleet roles and permissionsCompare access for owners, admins, fleet managers, dispatchers and drivers before inviting a teammate or changing their role.Invite drivers and team membersInvite drivers, dispatchers and other team members to your fleet by SMS or email, and see when they accept.Fleet billing and payout controlsUnderstand fleet billing and payout controls in Maxmove: fleet-level charges, your payout bank account, and how to reconcile completed orders.Compliance and document managementKeep fleet and driver compliance documents current in Maxmove so expired paperwork never blocks assignments, payouts, or driver onboarding.Internal order proof of delivery — OverviewSee how proof of delivery works for internal fleet orders: drivers and external carriers upload timestamped evidence directly on the order.Uploading proof of delivery from an order linkLearn how fleet drivers and external subcontractors upload proof-of-delivery photos for internal orders via the driver app or a shared web link.Connect DocuWare for proof of deliveryRegister Maxmove as a web application in DocuWare so proof of delivery from internal orders is filed in your DocuWare archive.POD destinations and integrationsForward proof-of-delivery data from internal orders automatically to webhooks, cloud storage, DocuWare, Snowflake, or other external systems.Who should become a fleet partnerFind out when the Maxmove fleet partner model pays off: central dispatch and finance for multiple drivers versus independent driver mode.Dispatch best practices, claims, and live visibilityLearn dispatch best practices for fleets: reliable assignment decisions, structured claims documentation, and real-time order visibility.Fleets outside NRW: is it worth registering?Yes. Register your fleet even outside NRW: Maxmove sometimes has orders all over Germany, while most of the volume is in NRW.On-time performance for time windowsHow Maxmove checks whether arrivals at internal order stops met their time window, and what the on-time report and CSV export show.Order notifications for dispatchersWhich order updates reach your dispatch team in the app and the dashboard, and how to choose between your own orders and every fleet order.Consignment notes (CMR)Create a CMR or German freight note from an order, collect signatures at pickup and delivery, send copies, show it at roadside inspections, correct it and share it.Cloud4Log delivery notesSet up the carrier pilot, link delivery notes to order stops and give assigned drivers access to original PDFs.Choose where workspace AI runsUse Maxmove’s AI defaults or choose a fixed processing provider for your fleet workspace.Connect Microsoft 365 to Maxmove AIConnect your Outlook mailbox and calendar and understand who can use the connection.Edit fleet orders and add attachmentsChange any detail of an internal fleet order after creating it, including the pickup address, and attach PDFs or images in the dashboard and the app.