No retyping
Route, stops, waiting time and surcharges are already in the order – the invoice takes them over as line items.
Invoicing Software for Couriers, Carriers & Freight Forwarders Invoices straight from the completed order – as PDF or e-invoice, with payment tracking and credit notes. Free on every Maxmove plan.
dashboard.maxmove.com/en/fleet/dispatch
DispatchSearch orders or drivers
All · 13Jobs · 2
Confirmed16:37
1Aachener Str. 100, 50674 Köln
2Rheinauhafen 6, 50678 Köln
Internal49,90 €
En route16:35
1Aachener Str. 100, 50674 Köln
2Rheinauhafen 6, 50678 Köln
InternalNo price yet
PlannedConfirmed16:28
1Venloer Str. 241, 50823 Köln
2Deutzer Freiheit 1, 50679 Köln
InternalUnassigned
Create order
Part of the Maxmove TMS Cloud TMS with AI dispatch, route planning, live tracking, driver app, and digital proof of delivery.
What is invoicing software for transport companies?
See the TMS softwareInvoicing software for transport companies builds invoices from what is actually billed in transport: trips from A to B, stops, waiting time, surcharges and tolls. Generic invoicing tools do not know this data – every trip has to be typed in again, and the proof of delivery lives in another system.
At Maxmove the invoice is the last step of the order: you select delivered orders per customer, check the preview and send the invoice by e-mail as PDF or e-invoice. You record payments individually or in bulk, and corrections run as credit notes. The invoicing module is part of the Maxmove TMS and free on every plan.
Why transport companies invoice with Maxmove
E-invoicing without an add-on
ZUGFeRD PDF and XRechnung XML are validated against KoSIT and veraPDF; routing ID and buyer reference are stored per customer.
Proof attached
The digital proof of delivery with photo, signature and GPS stamp is linked to the order – queries answer themselves.
Free, no per-user licence
The invoicing module is included in every plan – including the free tier for single drivers and small operators.
Features of the Maxmove invoicing software Everything transport billing needs – without a module price list.
Invoice from the order
Select delivered orders per customer, check the lines, issue the invoice – with sequential numbering.
Manual invoices & CSV import
Bill services outside the TMS as well: create them manually or import drafts via CSV.
PDF & e-invoice
PDF preview, dispatch by e-mail – as ZUGFeRD or XRechnung on request, validated to the German standard.
Payments & credit notes
Record payments individually or in bulk; corrections become credit notes referencing the original invoice.
Customers from the CRM
Billing address, VAT ID, routing ID and invoice e-mail live on the customer record – maintained once, always correct.
Small business & reverse charge
§ 19 UStG treatment, reverse-charge lines and tax-exempt items with the correct wording.
Three steps to your first invoice
- 01
Create an account
Register your company, store invoicing details and bank account – free, no installation.
- 02
Complete orders
Capture orders in the TMS, via your booking page or from the marketplace and deliver them with proof of delivery.
- 03
Invoice & send
Select orders per customer, check the preview, send as PDF or e-invoice and record payments.
Orders, dispatch, and routes
Digital delivery notes and proof
From signature to blockchain verification: The digital delivery note captures every proof digitally — tamper-evident and instantly shareable.
Fleet, drivers, teams, and damage
Fleet and compliance management
Manage vehicles, drivers, documents, licences, inspections, deadlines, and compliance requirements centrally.
Learn moreRoles and permissions
Operate multiple dispatchers, teams, and locations with suitable roles, access, and responsibilities.
Learn moreDamage management
Document damage with photos and notes, process it centrally, and assign it to the correct vehicle or order.
Learn moreCustomers, booking, and sales. Win your own customers, price them individually, and serve them through a professional digital experience.
demo-fleet.maxmove.com/en
Maxmove Demo FleetBook a transport directly with Maxmove Demo Fleet.
1Route
1Pickup addressAachener Str. 100, 50674 Cologne
2Delivery addressRheinauhafen 6, 50678 Cologne
Today14:30
2VehicleNo preference
3Extra servicesNo extra services
4Contact & summaryAdd contact details
BackContinue
Powered by MaxmoveBranded customer booking page
Online booking with your branding, live prices, extras, and direct handoff into dispatch.
Learn moredashboard.maxmove.com/en/business/orders
AllInternalPlatformCustomerSearch orders by ID or addressAll statuses10
StatusOriginPickup timeRouteDriverTypeAmount
Finding a driver6bf00f51…17be13:3513 July 2026Not assigned
Car59,81 €
13:3513 July 20261Poststraße 2, 53111 Bonn
2Hohe Straße 68, 50667 Köln
Car59,81 €Driver assigned93d9ddc7…3fc6Internal13:3413 July 2026LHLena Hoffmann
XL Van69,73 €
1Kettwiger Straße 2, 45127 Essen
2Westenhellweg 70, 44137 Dortmund
XL Van69,73 €In transita4753271…a86eCustomer13:3413 July 2026MKMehmet Kaya
Small Van71,94 €
1Deutz-Mülheimer Straße 129, 51063 Köln
2Königsallee 27, 40212 Düsseldorf
Small Van71,94 €Deliveredc1802fa9…4d1713:3113 July 2026SRSofia Ricci
7.5t Lorry128,40 €
13:3113 July 20261Hansaring 97, 50670 Köln
2Berger Allee 2, 53173 Bonn
7.5t Lorry128,40 €Driver assignedd77b31e4…90acInternal13:2813 July 2026JWJonas WeberSmall Van46,20 €
1Venloer Str. 241, 50823 Köln
2Deutzer Freiheit 1, 50679 Köln
Small Van46,20 €Finding a drivere93c40b8…21dfCustomer13:2613 July 2026Not assignedXL Van92,05 €
1Mülheimer Freiheit 5, 51063 Köln
2Aachener Str. 100, 50674 Köln
XL Van92,05 €Customer portal
Orders, live tracking, documents, proof, and communication for customers in one place.
Learn moredashboard.maxmove.com/en/fleet/customers
Search CRMAccountsContactsPlacesActivityInvite customerNew account
Account: Company or customer for ownership, reporting and billing.
AccountStatusRelationshipConnectionUpdated
BBauhaus Köln-MülheimCompanyActiveBusiness customerActive18.08.2026
SStadtwerke RheinlandCompanyActiveCarrier partnerInvited16.08.2026
MMöbelhaus WernerCompanyActiveSubcontractorBlocked11.08.2026
RRheinland GetränkeCompanyActiveBusiness customerActive09.08.2026
KKliniken Köln-NordCompanyActivePersonal customerInvited04.08.2026
Integrated CRM
Manage customers, contacts, locations, activities, and the complete transport history centrally.
Learn moredashboard.maxmove.com/en/fleet/fleet?tab=services
ServicesCarTransportTariff set up2 of 5 extra services activeOfferedSmall VanTransportTariff set up4 of 5 extra services activeOfferedXL VanTransportTariff set up3 of 5 extra services activeOffered7.5t LorryTransportTariff set up1 of 5 extra services activeOffered
Decide which vehicle services your fleet offers for internal orders, booking pages and linked customers.
Vehicle serviceCategoryPricesExtra servicesAvailability
CarTransportTariff set up2 of 5 extra services activeOfferedSmall VanTransportTariff set up4 of 5 extra services activeOfferedXL VanTransportTariff set up3 of 5 extra services activeOffered7.5t LorryTransportTariff set up1 of 5 extra services activeOfferedCustomer-specific pricing
Define your own tariffs, price lists, terms, and extras per customer or customer group.
Learn moreSettlement and documents
Automated finance workflows
Create and process invoices, e-invoices, credit notes, payouts, and associated documents automatically.
Learn more100% GoBD and e-invoice compliant
Document business records completely and traceably in line with GoBD and e-invoicing requirements.
Learn moreEvery document in one place
Digital delivery notes, invoices, credit notes, and proof stay searchable and connected to the correct transaction.
Learn moreIndividual feature availability may depend on the selected plan, region, account type, and agreed rollout.
Connect every system. Bring orders in through native integrations, APIs or AI, run every delivery with Maxmove, and return tracking and proof automatically.
Orchestrate deliveries across multiple providers. Create custom workflows and integrate third parties through APIs, partner apps, or pre-built integrations.
Orders come in
ShopwareMaxmove orchestrates
Deliveries run
ShopwareERP / WMSCustom appsREST APIData warehouses
SnowflakeGoogle BigQueryAmazon RedshiftDocuWare
Booking portalCustomer appEmail intakeWhatsAppSMSMaxmove TMS
ChatGPTClaudeMCP
Orders
Dispatch
Tracking & proof
Own fleet
Marketplace
Driver app
Live tracking · Status updates · Digital proof of delivery
Signed webhooksThe best solution for the whole team.
Choose a role
Run a profitable fleet without the spreadsheet chaos
Every vehicle, one dashboard
Utilization, revenue and running costs per vehicle and driver — live, not in a month-old export.
Grow without extra headcount
Automated dispatch and billing-ready records let you add vehicles without adding back-office staff.
Results That Matter
30% Cost Reduction
Reduce empty miles, optimize routes, and cut administrative overhead.
Start in Days
Simple setup with guided onboarding. No complex implementation projects.
Scales With You
From 1 vehicle to 100+. Our platform grows with your business.
Get more out of every vehicle with Maxmove
Loading current plan prices…
One software for dispatch, route planning, and fleet
Maxmove TMS replaces the toolbox of Excel, WhatsApp, and paper slips with one system – built for courier services, van fleets, and small freight forwarders.
Frequently asked questions about the invoicing software
Frequently asked questions about the invoicing software
Invoices from the order, not from memory
Start for free and issue your first invoice straight from a delivered order – as PDF or e-invoice.